Live Mesh from Microsoft is not new but it is surprising how few people know about great this synchronizing tool. This free solution solves the problem faced by those like me who work on two or more computers but still need access to all their important and current files.
I use a desktop PC at the office but I also use a netbook and a notebook for meetings and travel outside the office. Before I discovered Live Mesh, I had to transfer the relevant files to a pen drive before heading out with the laptop. No more. Now, whenever I use my office PC or either of two laptops, I know that all my relevant work files are with me and up to date independent of what machine I use. With the combination of Live Mesh, email stored on Google Servers and a 3G modem I always have access to everything.
It works like this: You set up an account with Live Mesh (your existing MSN, Hotmail, Live username will do) and then you 5GB of space on the server. You have to install the Live Mesh software on each computer and then you add each computer name to your live mesh. After you have the computers defined, you then add the folders (with a simple right click) you want to synchronize to your Live Mesh Desktop. The folders then appear blue in your Windows Explorer and you know everything in them will be synced on the other computers in a like named folder on the other computers. In my case, I synchronize all my work files except most pictures and videos. Take out pictures and videos and 5GB will go a long way.
Live Mesh has a few additional cool features: It serves as a good collaboration tool as you can share specific folders with others. It works the same way except the documents in the shared folder are synchronized with the invitee. Also, Live Mesh can be used as a remote desktop access tool but for security reasons, this I did not activate this feature.
The product can be a bit finicky on some points:
- Files do not synchronize until they are closed. Saved but open files do not synchronize. For backups, I use Amazon S3 with Jungledisk.
- Do not move around your synced Live Mesh files. If, for example, you put one synced file inside another you will confuse the sync algorithm and strange things can happen. In my case, files started disappearing shortly after saving in certain folders. I did not lose the files completely and I eventually found them in some type of Mesh exception folder.
- Of course you must turn on the laptop for it to sync but any connected location will do.
Also, synchronizing is no substitute for backups as an unintended delete on machine will affect all machines. That said, all your synced files are also accessible via the Live Desktop which means from virtually any machine anywhere.
Update:
Microsoft will merge the Live Mesh service with the similar Live Sync service. From what I can tell, most of the features noted above will remain but with only 2Gb of space in the cloud. On the other hand, they are enabling a peer-to-peer synchronization which will allow you to sync all of your files between two or more machines (but without replication in the cloud). The product is still in beta but I look forward to its increased functionality.
Live Mesh from Microsoft is not a new tool but it is surprising how few people know about great synchronizing tool. This free solution solves the problem faced by those who like to work on two or more computers but still need access to all their important and current files. I use a desktop PC with two monitors at the office but I also use a laptop for meetings and travel outside the office. Before I discovered Live Mesh, I would put the relevant files on a pen drive before heading out with the laptop. No more. Now, whenever I use my office PC or either of two laptops, I know that all my relevant work files are with me and up to date. With the combination of Live Mesh, email stored on Google Servers and a 3G modem I always have access to everything. It works like this. You set up an account with Live Mesh (your existing MSN, hotmail, live username will do) and then you 5GB of space on the server. You have to install the Live Mesh software on each computer and then you add each computer name to your live mesh. After you have the computers defined, you then add the folders (with a simple right click) you want to synchronize to your Live Mesh Desktop. The folders then appear blue in your Windows Explorer and you know everything in them will be synced on the other computers in a like named folder on the other computers. In my case, I synchronize all my work files except most pictures and videos. Take out pictures and videos and 5GB will go a long way. After a few months of use, I have learned a few important items:
- Files do not synchronize until they are closed. Saved but open files do not synchronize. For backups, I use Amazon S3 with Jungledisk.
- Do not move around your synced Live Mesh files. If, for example, you put one synced file inside another you will confuse the sync algorithm and strange things can happen. In my case, files started disappearing shortly after saving in certain folders. I did not lose them an eventually found them in some type of exception folder.
- Of course you must turn on the laptop for it to sync but any connected location will do.
A few words of caution: Synchronizing is no substitute for backups as an unintended delete on on machine will affect all machines. That said, all your synced files are also accessable via the Live Desktop which means from virtually any machine anywhere. I know Dropbox and others compete in this same space but so far, I am very happy with Live Mesh and I would recommend it to anyone in a similar situation.